Administrative Assistant

Gernaat Dairy LLC is seeking an organized, technology-minded Administrative Assistant to join our dairy office team in Falmouth, MI, about 17 miles east of Cadillac. You will help keep the operation running smoothly by organizing information, preparing reports, coordinating supplies, supporting hiring and onboarding, and using farm-management technology.

We are a family-owned, 3,000-head dairy. We pride ourselves on operating a progressive dairy farm that provides high-quality milk to our customers. Our team works together to maintain a solid, efficient, positive, and well-organized operation.

We offer:

• $20-$25 per hour, depending on experience.
• Monday-Friday, 8:00 a.m.-3:00 p.m., with some scheduling flexibility.
• Paid time off.
• Performance-based pay increases.

As an Administrative Assistant you will:

• Track bills and expenses, organize records, monitor office email, and complete routine reports and inspection sheets.
• Manage MaintainX, track work orders, order supplies, and distribute deliveries to the appropriate farm areas.
• Compile KPIs, harvest information, crop yields, and cropping expenses for manager meetings and farm-management programs.
• Enter information into Dairy Pro and use Maternity Warden, Dairy Comp, Smart Dairy, SCR, and FeedSupervisor to generate reports and resolve technical issues.
• Create and post job descriptions, coordinate interviews, and prepare new-hire and visa paperwork.
• Develop onboarding materials and coordinate farm orientation, job-expectation, safety, and animal-welfare training.
• Prepare W-2 and 1099 forms for mailing each year.

This job is for you if you have:

• Strong attention to detail, organization, and time-management skills.
• Strong computer skills, including proficiency with Microsoft Office.
• The ability to prioritize, multitask, and remain productive under pressure.
• A professional approach when working with employees, vendors, and salespeople.
• The ability to work independently and as part of a team.
• A positive attitude and an interest in continued learning.