Office Manager

Position: Office Manager

Location: US – Columbia Cross Roads, PA

Employment Status: Full-time, (hybrid option). At least 3 days required in office per week.

Reports to: Company President, Dr. Jonathan Van Blarcom, VMD

Company Overview

Northern Ag Solutions is an agricultural management company operating in Northcentral, Bradford County, Pennsylvania. Our goal as a company is to work collaboratively with independent protein farmers to maximize their production potential and ensure sustainability that meets the customer standards. We proactively utilize progressive and innovative methods to train and support independent farmers to raise healthy swine and poultry. Our company is looking at an exciting developmental period in the next year and we are motivated to grow our team to help support this rapid growth phase. If you are motivated to be a part of a growing company and have a passion for agriculture, we invite you to join our team.

The office manager role is crucial to organize and oversee the daily responsibilities in and around the workplace. We are eager to find someone who can effectively perform the daily administrative and regular operating functions while also being adaptable to the demands of a growing company.

Responsibilities will include but are not limited to:

• Communications. Serve as a key point of contact for employees, customers, and supervisors exercising professionalism, discretion, and sound judgment.
• Staff Relationships. Partner closely with senior and executive administrative staff to support office operations and business priorities.
• Problem-solving. Anticipate office needs and proactively implement solutions to support team goals and deadlines.
• Management. Manage day-to-day office operations, including supplies, shipping, phone coverage, reception duties, vendor and building coordination, office & client billing, office hazard responsibilities, farm & client communications, refreshments and conference room upkeep.
• Coordination. Coordinate and provide logistical support for events, meetings, conferences, and employee recognition activities.
• Leadership. Lead and support administrative projects while maintaining confidentiality of sensitive business information.
• Onboarding & training. Help hire, interview, onboard and train supportive administrative staff.
• Supply & inventory management. Maintain veterinary & animal health inventory supplies by ordering, shipping, communicating with vendors, maintaining contact with sales representatives and distributors contacts and aid in product price negotiations. This will be alongside inventory support staff.
• Organization. Maintaining organized client and employee files, company files, subscriptions and financial information, schedules and time-keeping.
• Software-literacy. Use of technology programs such as Word, Excel, OneDrive, Google Workspace, Teams, WhatsApp and other communication and book-keeping systems.

The ideal office manager candidate should show the following behavioral traits:

• Highly organized, professional, and client-focused.
• Excellent communication, interpersonal, and problem-solving skills.
• Advanced multiple priorities simultaneously management skills while handling confidential information with the utmost discretion and integrity.
• Strong project management skills with exceptional attention to detail and follow-through.
• Adaptable, resilient, and effective at delivering results in a fast-paced and ever-changing environment.
• Flexible availability for the occasional early morning or evening meetings and events.

Qualifications:

Minimum Qualifications - you must possess the below minimum qualifications to be initially considered for this position.

• Proficient in Microsoft Office and related productivity tools.
• High school diploma/equivalent.
• 2+ years of experience in Office Manager and Executive Assistant duties such as:
  • Coordinate and provide logistical support for events, meetings, conferences, and employee recognition activities.
  • Partner closely with senior and executive administrative staff to support office operations and business priorities.
  • Anticipate office needs and proactively implement solutions to support team goals and deadlines.
  • Management of day-to-day office operations, including supplies, phone coverage, reception duties, vendor and building coordination and office billing

Preferred qualifications are in addition to the minimum requirements and are considered a plus factor in identifying top candidates.

• Associate's degree in relevant discipline.
• Agricultural or farming experience/background

Join us to make a meaningful impact on today’s protein farming by enabling collaboration and driving positive change. Your expertise can shape the future as part of our team.

Primary Office Location:

24455 PA-14, Columbia Cross Roads, PA 16914

Additional Locations:

Client farms

Benefits

We offer a competitive compensation package; consisting of competitive pay and benefit programs which include health reimbursement account, retirement account planning and support, holiday time, sick time and paid time off.

Annual Salary Range for the position offered: $55,000.00-$75,000.00

The range displayed on this job posting reflects the minimum and maximum target compensation for the position. Within the range an individual pay offer will be based on job-related skills, experience, and relevant education or training.

Work Model for this Role

This role will be eligible for our hybrid work model which allows employees to split their time between working on-site at the Northern Ag Solutions office and off-site.